Managing Receive Goods Notification (GRN)
Creating Receive Goods Notification (GRN)
Menu > Help Desk > Receive Goods
Once the order is confirmed, Purchase Order is sent by the customer to the vendor. A Delivery Note is issued by the vendor along with the dispatch of the required merchandise. The customer creates a GRN for the goods received to add them to the system.
Users can filter Purchase Orders based on Created Date, PO Status. The PO statuses can be explained as:
Pending: POs against which no GRN has been generated
Partially Received: POs for which goods have been received partially.
Received: The whole items/assets have been received against the PO generated.
Force Close: When PO was generated but transaction was canceled, the PO Is closed without GRN
Force Close (partial received): Partial GRN was released and pending PO was suspended
Select a Purchase Order from the grid and click on the Create Receive Goods button. A form will open:
The Fields visible above are explained below, 
FIELD NAME | DESCRIPTION | MANDATORY | VALIDATION |
PO #  | PO number as per the selected PO from the list | No | This is a disabled field |
Receive Goods # | A number for the reference. | No | Leave blank for GRN number to be auto-generated |
Receive By  | Select a user from the Drop-down. | Yes |
|
Receive date | Date on which goods were received. | Yes | By default, this can be a current or future date. |
Invoice Number  | A number for the reference. | No | Will not be auto-generated |
Remarks | Add comments | No |
|
Upload files | Attach a file, if needed. | No | User can upload multiple files. |
Received Qty. | Quantity received out of total quantity ordered | Yes | If receivables were checked right while generating PO. |
Click on Save button, if you have received the whole quantity or there was no check on receivables while generating the PO. The list of items or assets gets updated in the system.
The Next button will appear only if the materials in the PO imply as receivable
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